Make a planning application

The quickest and simplest way to apply for planning permission is online through the Planning Portal:

Apply for planning permission

Guide to applying online

We recommend that you apply online but you can also download forms as PDF documents allowing you to print them out. Further information, including validation checklists and planning application forms, can be found below.

Additional planning forms required

  • Sustainability compliance statement
    To accompany all planning applications, explaining how your proposal meets the targets set out in the sustainable construction interim planning advice (see document downloads).
  • Flood risk assessment (and guidance notes)
    For developments of 1 - 5 hectares a Flood Risk Assessment is required.
  • Design and access statements
    Must be submitted with most planning applications. We will not register applications until such a statement has been submitted.
  • Ownership forms and certificates
    When making a planning application you must provide details of ownership of the site. If you do not own all the land to which your application relates you will need to serve notice on the owner and if you do not know all of the owners of the land you must publish the relevant notice in a local newspaper.
  • Stopping up and diversion of footpaths and bridleways
    If planning permission has been granted or is anticipated and your proposed development will require a footpath, bridleway or restricted byway to be stopped up or diverted to allow the development to take place, you should apply to West Oxfordshire District Council using the downloadable form.

Help and assistance

Various guidelines, checklists and help documents are available to help you with your planning application. Additional guidance is provided on the Planning Portal.

Before you apply for planning permission, you may find it helpful to discuss your proposals with us. Our advice can help you get your application right, which could save you time and money, see:

Developments within 500m of a pond

Surveys have shown that great crested newts (Triturus cristatus) can be present in around 50% of ponds in some areas, with around 32% pond occupancy in the ‘South Midlands’ region (Oxfordshire, Gloucestershire Buckinghamshire and South Northamptonshire), which is higher than the national average.

Ponds are critical to great crested newts for breeding, but they are also dependent upon other habitats too, as they spend most of their life on land within suitable terrestrial habitats such as woodland, hedgerows, rough grassland and scrub, travelling up to 500 metres between ponds.

Great crested newts have protected status through UK and European legislation and must be considered as part of the planning application process. If present, we must be satisfied that the mitigation hierarchy is satisfied, whereby detrimental effects can be:
• Avoided;
• Mitigated; or
• Compensated

Where permission is granted, it may be necessary to incorporate safeguards as part of the development, as a planning condition and/or by legal agreement.

Currently, there are two ways to gain a licence in West Oxfordshire. These are by applying directly to Natural England for a licence or by joining the District Licence Scheme authorised by West Oxfordshire District Council.

Natural England Licensing Route

• Surveys will need to be carried out during the recognised season (mid-March to mid-June) to confirm the presence of great crested newts. A population size class assessment may also be needed.

• When presence of great crested newts is confirmed, details of surveys, mitigation and compensation will need to be submitted and agreed with the local planning authority as part of a planning application in order to comply with legislation and national and local planning policy.

• Planning permission is required before a licence application is made to Natural England.

• Once planning permission has been granted, an application will need to be prepared and submitted to Natural England, including details of impacts, mitigation, compensation and monitoring. This would need to demonstrate that compensation will restore, grow or enhance the great crested newt population.

• If great crested newts were considered to be absent from a development site, but are then subsequently discovered during construction, all works must cease and Natural England contacted for advice. A licence may need to be submitted to Natural England for approval before works can re-commence.

The District Licensing Route

• The development can become authorised under West Oxfordshire District Council’s great crested newt district licence (approved by Natural England). This means that the developer can opt into joining the scheme as part of their planning application before great crested newt surveys are carried out, i.e. before the presence of great crested newts is known. This is achieved by contacting the delivery body (NatureSpace), who conduct an assessment to confirm that the development is eligible for this scheme.

• Once a developer has joined the scheme, NatureSpace carry out a metric assessment, which embeds the mitigation hierarchy and identifies what level of compensation is required. Off-site compensation, monitoring and long-term habitat management is delivered by The Newt Conservation Partnership (NCP), a not-for-profit organisation. Compensation effort is focused on key high-quality habitats as part of a landscape-scale conservation plan for great crested newts.

• All associated costs in joining the scheme are dependent on the development size, location (where it is sited on the Impact Risk Map) and impacts (the metric assessment). These are confirmed by NatureSpace once the developer has joined the scheme and before planning permission is granted by the local planning authority.

Contacts for further information on West Oxfordshire’s licensing options:

Natural England Licencing: click here

District Licence Scheme: www.naturespaceuk.com
Email: indea.chawk@naturespaceuk.com
Tel: 07760 732 977

Application forms

Application typeValidation checklist
Householder Application for Planning Permission for works or extension to a dwelling  Validation checklist 1
Householder Application for Planning Permission for works or extension to a dwelling and for relevant demolition of an unlisted building in a conservation area  Validation checklist 2
Householder Application for Planning Permission for works or extension to a dwelling and Listed Building  Validation checklist 3
Application for Planning permission (including change of use)  Validation checklist 4, including checklists 5, 6, 7, 8, 9
Application for Outline Planning Permission with some matters reserved   (see above)
Application for Outline Planning Permission with all matters reserved   (see above)
Application for Planning Permission and for relevant demolition of an unlisted building in a conservation area  Validation checklist 7
Application for Planning Permission and Listed Building Consent for alterations, extension or demolition of a Listed Building  Validation checklist 8
Application for Planning Permission with Advertisement Consent to display an advertisement  Validation checklist 9
Application for Listed Building Consent for alterations, extension or demolition of a Listed Building  Validation checklist 11
Application for Advertisement Consent (to display an advert)  Validation checklist 12
Application for Advertisement Consent and Listed Building Consent (to display an advertisement on a Listed Building) Validation checklist 11 
Validation checklist 12
Application for a Lawful Development Certificate for an existing use or operation or activity, including those in breach of a planning condition Validation checklist 14
Guidance note
Application for a Lawful Development Certificate for a Proposed use or Development Validation checklist 15
Guidance note
Prior Notification of proposed Agricultural or Forestry Development - Proposed Building  Validation checklist 16
Prior Notification of proposed Agricultural or Forestry Development - Proposed Road or Track  Validation checklist 17
Prior Notification of Proposed Agricultural or Forestry Development - Excavation/Waste Material  Validation checklist 18
Prior Notification of proposed Agricultural or Forestry Development - Proposed Fish Tank (cage)  Validation checklist 19
Prior Notification of proposed development in respect of Permitted Development by Telecommunications Code Systems Operators  Validation checklist 20
Prior Notification of proposed demolition  Validation checklist 22
Application for Approval of Reserved Matters following Outline approval  Validation checklist 23
Application for Removal or Variation of a Condition following approval of Planning Permission  Validation checklist 25
Application for Approval of Details reserved by Condition  Validation checklist 27
Application for Tree Works: Works to trees subject to a Tree Preservation Order (TPO) and/or Notification of proposed works to Trees in a Conservation Area   Validation checklist 31
Application for non-material amendment following a grant of Planning Permission  Validation checklist 34

Notification for Prior Approval of a Proposed Larger Home Extension

 Validation checklist
 included in   application form

 Guidance note

Notification for Prior Approval for a Proposed Change of Use of a building from Office Use (Class B1(a)) to a Dwellinghouse (Class C3)

 Validation checklist 
 included in   application form

Notification for Prior Approval of Proposed Change of Use of Agricultural Building to a Dwellinghouse (Use Class C3), and for Associated Operational Development

 Validation checklist 
 included in   application form

Notification for Prior Approval for a Proposed Change of Use of a Building from Shops (Class A1), Financial and Professional Services (Class A2), a Betting Office, Pay Day Loan Shop, Launderette or a Mixed Use Combining Use as a Dwellinghouse with a Betting Office, Pay Day Loan Shop, Launderette, Shops (Class A1) or Financial and Professional Services (Class A2) to a use falling within Class C3 (Dwellinghouses), and for Associated Operational Development

 Validation checklist 
 included in   application form

Notification for Prior Approval of Proposed Change of Use to State-Funded School or Registered Nursery

 Validation checklist 
 included in   application form

Notification for Prior Approval of Proposed Change of Use of Agricultural Building to a State-Funded School or Registered Nursery

 Validation checklist 
 included in   application form

Notification for Prior Approval of Proposed Change of Use of Agricultural Building to a flexible use within Shops, Financial and Professional services, Restaurants and Cafes, Business, Storage or Distribution, Hotels, or Assembly or Leisure

 Validation checklist 
 included in   application form

Notification for Prior Approval for a Change Of Use from Storage or Distribution Buildings (Class B8) and any land within its curtilage to Dwellinghouses (Class C3)

 Validation checklist 
 included in   application form

Notification for Prior Approval for a Change of Use from Amusement Arcades/Centres and Casinos, (Sui Generis Uses) and any land within its curtilage to Dwellinghouses (Class C3)

 Validation checklist 
 included in   application form

Notification for Prior Approval for a Change of Use from Shops (Class A1), Financial and Professional Services (Class A2), Betting Offices, Pay Day Loan Shops and Casinos (Sui Generis Uses) to Restaurants and Cafés (Class A3)

 Validation checklist 
 included in   application form

Notification for Prior Approval for a Change of Use from Shops (Class A1) and Financial and Professional Services (Class A2), Betting Offices, Pay Day Loan Shops (Sui Generis Uses) to Assembly and Leisure Uses (Class D2)

 Validation checklist 
 included in   application form

Notification for Prior Approval for a Development Consisting of the Erection or Construction of a Collection Facility within the Curtilage of a Shop

 Validation checklist 
 included in   application form

Notification for Prior Approval for the Temporary Use of Buildings or Land for the Purpose of Commercial Film-Making and the Associated Temporary Structures, Works, Plant or Machinery required in Connection with that Use

 Validation checklist 
 included in   application form

Notification for Prior Approval for the Installation, Alteration or Replacement of other Solar Photovoltaics (PV) equipment on the Roofs of Non-domestic Buildings, up to a Capacity of 1 Megawatt

 Validation checklist 
 included in   application form

Prior Approval for development consisting of the provision of temporary school buildings on vacant commercial land and the use of that land as a state-funded school for up to 3 academic years

 Validation checklist 
 included in   application form

Notification for Prior Approval for a Change of Use from Premises in Light Industrial Use (Class B1(c)) and any land within its curtilage to Dwellinghouses (Class C3)

 Validation checklist 
 included in   application form

Application for the modification or Discharge of Planning Obligations

 

Application for permission in principle

 

West Oxfordshire District Council
Elmfield
New Yatt Road
Witney
OX28 1PB