The majority of Committee, Executive and full Council meetings are open to the public and there is a standing item on Executive and full Council agendas for public participation. Anyone who lives, works, or studies in West Oxfordshire is eligible to take part.
How to participate
At meetings of the Executive and Full Council, members of the public may ask one question directed at the Leader or any Executive Member on any agenda item or on any issue that affects the district or its people.
At meetings of committees, members of the public cannot ask a question but may read a statement or express an opinion. A statement or expression of opinion is also allowed at meetings of full Council.
All questions or statements must be no longer than three minutes long.
Members of the public wishing to speak at a meeting must notify democratic.services@westoxon.gov.uk, or call Customer Services on 01993 861000 including their name and the agenda item or topic they wish to speak on, by 2.00pm two clear working days before the meeting (e.g. for a Wednesday meeting, the deadline would be 2.00pm on the Friday before).If the topic of the question is not within the remit of the Council, advice will be provided on where best to direct the question.
The relevant Executive Member will either respond to a question verbally at the meeting or provide a written response which will be included in the minutes of the meeting.
What your submission can be about
At committee meetings your submission must relate to points on the meeting agenda. At full Council meetings or Executive meetings other issues can be raised which are relevant to the district. You can find out which committee has responsibility for the issue you want to raise by looking at the agendas and reports for the meetings. These are available five clear working days before each meeting. Some matters may be excluded, contact democratic.services@westoxon.gov.uk for advice or more information.
What happens during the meeting
The time limit for one submission is three minutes. If several people want to contribute on the same subject they are restricted to a total of three minutes. The time for all submissions at one meeting is 30 minutes. You will be invited to read out your statement, or if you are unable to attend the meeting in person, your submissions will be read to the meeting by a member of staff. You will not be asked questions on your submission. Contact democratic.services@westoxon.gov.uk for advice if you are unsure.
These processes aim to strike a balance between the need to conduct business, technological and other risks, and being able to hear the views of the public. We will keep this process under review.