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Event safety

Event safety during Coronavirus

Whilst there are no longer any legal limits on the number of people who can attend public events, a requirement to wear face coverings, nor a requirement to check the covid status of customers all event organisers should continue to follow any relevant government guidance to ensure the safety of the public.

Guidance for event organisers

Legal responsibility for public safety at events rests with the organisers of the event and the owners of the land upon which it takes place.

The police have no general duty to preserve public safety at any public event except where there are imminent or likely threats to life. This means officers will not be used to police events and organisers need to plan for a safe event which does not rely on a police presence.

If you are holding an event to which the public are invited you should familiarise yourself with the following guide:

You will need to notify the Safety Advisory Group using the notification form below, complete an assessment checklist and nominate an event safety officer.

You may also find it useful to read the information on the GOV.UK website: Organising a voluntary event a 'can do' guide.

Safety Advisory Group (SAG)

SAG brings together all the agencies that have an interest in the safety and environmental impact of public events to do the following:

1. Advise organisers of licensed and unlicensed events on matters relating to:

  • the prevention of crime and disorder
  • the prevention of public nuisance
  • public safety
  • the protection of children from harm

2. Advise the Licensing Authority (West Oxfordshire District Council) on appropriate conditions for large licensed event

The group is made up of representatives from:

  • Local authorities (licensing, environmental health, trading standards and highways)
  • South Central Ambulance Service
  • Oxfordshire Fire and Rescue Service
  • Thames Valley Police
  • Emergency planning

For more information email